Office Manager
At Chordify we're looking for an Office Manager to join our team.
Part-time (12-16 hours)· Utrecht, the Netherlands
Office Manager
At Chordify we're looking for an Office Manager to join our team.
Part-time (12-16 hours)· Utrecht, the Netherlands
A happy and harmonious office contributes to higher productivity and job satisfaction. As the Office Manager, you will play a pivotal role in making the workplace a second home for the team, blending functionality with warmth and creativity. This role fosters a welcoming, organized, and enjoyable work environment where employees feel inspired, productive, and relaxed. You ensure that the office functions smoothly and is a pleasant space to work and unwind.
Office Environment Management:
Maintain cleanliness, tidiness, and a professional appearance in all common areas.
Organize and decorate spaces to enhance employee comfort and creativity (e.g., plants, seasonal decorations, inspiring posters)
Organize festive activities, such as teamdays, informal drinks, and other celebrations.
Be creative in making our office the home of our musical Chordify family
Administrative Tasks:
Oversee daily office operations
Track and order necessary office materials, keeping within budget
Liaise with vendors for maintenance, repairs, and other services to ensure the office is fully functional
Organize the company office safety regulations (BHV)
Engagement Activities:
Taking care of the daily lunch by ordering groceries, drinks and snacks
Coordinate catering during events
Order individual or collective gifts for our team members
Organize our quarterly teamday, team outings and other events
You are a warm and approachable personality with a good sense of hospitality
You are flexible and have creative solutions for various challenges
You know how to get things done independently
You are available for a minimum of 12 hours per week, spread over at least 4 days a week. In consultation you occasionally work more hours or adapt your working hours to office needs
You have strong verbal and written communication skills in both Dutch and English
You have strong organizational and time-management skills
You are a creative thinker to enhance the office atmosphere and organize unique events
You have basic computer proficiency (email, spreadsheets, ordering platforms)
You are proactive, hands-on and able to work independently
A gross monthly salary between €2600 - €3700 (based on 40 hours and excluding 8% holiday allowance) depending on your skills and expertise
A pension scheme
A daily free lunch, snacks, and drinks
Commuting expenses reimbursed
A leased bicycle of your choice
A budget each year to spend on anything music related
To be part of an international team of music lovers
To enjoy Friday afternoon drinks, regular game evenings, and team outings
To make music during work
To trade public holidays for other days that are important to you
To focus on your mental health through OpenUp
Do you want to join our team as our new Office Manager? Then we'd love to hear about you!